SharePoint for Non-Profits: Grant Docs, Board Governance, and Compliance Libraries

Single audit arrives at a federal grant recipient. The auditor asks for grant award documentation, drawdown records, program activity supporting drawdowns, cost allocation documentation, procurement documentation, subrecipient monitoring records, and the policy documentation supporting the organization's compliance posture. The CFO and grant compliance officer assemble evidence from SharePoint sites, shared drives, email archives, and departmental folders. Several documents exist in multiple versions. Subrecipient monitoring documentation has gaps. Cost allocation methodology isn't documented consistently. The auditor notes findings. The single audit report includes deficiencies. This happens more often than nonprofits admit, and the findings affect future federal funding.

Non-profit SharePoint done right is built as the grant compliance and governance platform. Grant documentation libraries organized by funder with retention aligned to funder requirements (typically 3+ years post-grant-close, sometimes longer). Board governance with meeting materials, minute archives, bylaw libraries, and the committee management boards expect. Policy libraries with version control, attestation tracking, and annual review cycles. Subrecipient monitoring documentation for pass-through federal funds. Procurement documentation under 2 CFR 200. With the audit trail single audit reviewers expect. Done with this discipline, single audit is a retrieval exercise; done without it, it's an evidence assembly scramble.